Tuition Assistance Refunds

Students who use Tuition Assistance (TA) are expected to remain enrolled in the course throughout the semester. If a student using TA withdraws from the course, the student may no longer be eligible for the full amount of the benefit that was originally authorized. To remain in compliance with the Department of Defense's policy, Arkansas State University - Beebe will return any unearned TA funds through at least 60% of the semester on a prorated basis. The amount of unearned TA that is returned is based on the date of withdrawal from the course.

After 60% of the semester has passed, TA will not be evaluated for a return to the DOD.

As an institution, we will bill the DOD after 60% of the semester has passed to reduce the amount of incorrect TA funds being disbursed by the DOD to Arkansas State University - Beebe. We will only bill for the amount the student earned, given their enrollment.

5-Week Course Withdrawal

Days 1-7 ... 100% return

Day 8 ... 77% return

Day 9 ... 74% return

Day 10 ... 71% return

Day 11 ... 69% return

Day 12 ... 66% return

Day 13 ... 63% return

Day 14 ... 60% return

Day 15 ... 57% return

Day 16 ... 54% return

Day 17 ... 51% return

Day 18 ... 49% return

Day 19 ... 46% return

Day 20 ... 43% return

Day 21 ... 40% return

Day 22 ... 0% return

After Day 21, 60% of the course is complete and there will be no other return.

Note: The educational institution’s week of instruction is counted as 7 days.

8-Week Course Withdrawal

Week 1 ... 100 % return

Week 2 ... 75% return

Weeks 3-4 ... 50% return

Week 5 ... 40% return

Weeks 6-8 ... 0% return

After Week 5, 60% of the course is complete and there will be no other return.

16-Week Course Withdrawal

Weeks 1-2 ... 100% return

Weeks 3-4 ... 75% return

Weeks 5-8 ... 50% return

Weeks 9-10 ... 40% return

Weeks 11-16 ... 0% return

After Week 10, 60% of the course is complete and there will be no other return.

Abnormal Duration Period Withdrawal

Unearned TA funds will be returned on a prorated basis, depending on the course length. To determine the amount of TA that needs to be returned, the institution will determine the date the withdrawal was submitted and then divide that by the number of days in the term to determine the percentage of TA earned by the student.

Example: The student enrolled in a course that's duration is 30 days. The withdrawal was submitted on the 14th day. The institution would perform the calculation to determine how much TA was earned by the student's attendance: (14 divided by 30 equals 46.6%. 47% of the TA authorized was earned by the student, which means 53% of what was authorized will be returned to the DOD).